Executive Assistant Full Time

About the job Executive Assistant
Executive Assistant
Are you the person who fixes a messy inbox before anyone asks?

• The Executive Assistant is the backbone of the firm — the person who keeps things running without being told.
• You’ve run an executive’s whole day and made it look easy.
• You’ll own the Owner’s calendar, inbox, and the daily work of the firm.
• You’ll decide what needs the Owner’s time — and handle the rest yourself.
• When a client email lands at 9 PM and it’s urgent, you know what to do.

If this sounds like you, read on.

The Role

• Sort the Owner’s inbox — answer, forward, or flag every email.
• Own the Owner’s calendar — book, move, and protect focus time.
• Track every task, follow-up, and deadline so nothing slips.
• Keep the firm’s files and records clean and easy to find in SharePoint.
• Spot what’s slowing the firm down and suggest better ways to work.
• Answer the first round of client questions with care and good judgment.

This Is for You If…

• You Work on Your Own — You figure things out without being told.
• You Keep Things Quiet — You handle sensitive topics with a calm, steady hand.
• You Build Order — You see a messy process and clean it up.
• You Think Ahead — You catch problems a day before they blow up.

Skills & Experience
Must-Haves:

• 5+ years as an Executive Assistant or in a similar role.
• Microsoft 365 (Outlook, SharePoint, Teams).
• Experience supporting a business owner or senior leader.
• Excellent English skills (C2 level).

Nice-to-Haves:

• Past work at a law firm or other professional services firm.
• Past work cleaning up or building office systems.
• What We Offer
• Schedule: Remote, Monday–Friday, flexible hours in US Eastern time.
• Pay: $2,500–$3,000 per month.
• Team: A small, trusted team that works directly with the Owner.

About Us

• We’re a small law firm where the Owner leads the client work and the growth.
• We move fast. We hold a high bar. We expect calm and care on every task.

Note: Only resumes in English will be taken into consideration.
In the form, please respond “COMPASS” to the “Why should we consider YOU for this position?” question.
Important Note: This is a contractor position, not an employee role.