FINANCE/ADMIN ASSISTANT Contract

Description
At Smollan, we’re on an evolutionary journey where we’re shifting our story. We’re looking for truly unique people who believe in fostering a diverse and inclusive environment. Where our people are cared for, happy and inspired in building an extraordinary place to work.

Job Purpose

The Finance / Admin Assistant provides comprehensive financial, administrative, and operational support to ensure accurate financial processing, regulatory compliance, and smooth day-to-day office operations. The role also supports IT coordination, vendor management, travel arrangements, and general administration in line with company policies.

Key Responsibilities

Finance Support

• Assist with processing invoices, payment requests, and expense claims.
• Maintain accurate financial records, documentation, and filing systems.
• Manage petty cash and ensure proper reconciliation.
• Support preparation of financial reports, schedules, and summaries.
• Follow up on outstanding invoices, payments, and vendor settlements.
• Timely and accurate posting of transactions on a daily basis.

Government & Statutory Compliance

• Assist the finance officer  to follow up with regulatory authorities on statutory filings and requirements.
• Assist in tracking and following up on statutory and government-related payments.

Vendor & Service Provider Management

• Engage, coordinate, and manage office vendors and service providers.
• Ensure timely processing of vendor requests, deliveries, and invoice submissions.
• Monitor vendor performance and escalate service gaps where necessary.

Travel & Guest Management

• Coordinate domestic and international flight bookings for employees and guests.
• Manage meet-and-greet arrangements for visitors, clients, and partners.
• Communicate travel itineraries and updates in a timely manner.

Office Administration & Procurement

• Oversee procurement of office supplies, consumables, and stationery.
• Monitor stock levels and ensure timely replenishment of office materials.
• Follow up on office repairs, maintenance, and facility-related issues.
• Maintain office asset inventory where applicable.

Identification, Line Registration & Compliance Support

• Handle employee line (SIM card) registration as required.
• Maintain accurate documentation related to employee identification and registrations.

Key Skills & Competencies

• Strong attention to detail and organizational skills
• Basic finance and accounting knowledge
• Proficiency in Microsoft Office tools
• Good communication and interpersonal skills
• Ability to multitask and work independently
• Problem-solving and customer-service orientation
• High level of integrity and confidentiality

Requirements
Qualifications & Experience

Bachelor’s degree or HND in Accounting, Finance, Business Administration, or related field
Minimum of 1-3 years experience in a finance and administrative role
Experience with vendor management, statutory documentation, or IT coordination is an advantage
What’s in It for You?

A Dynamic Team Culture
Competitive Benefits Package

Tagged as: administration