Company Secretary Full Time

Job Description
Job Summary

The Company Secretary will be responsible for ensuring effective corporate governance, regulatory compliance, and efficient administration of board and executive functions within the organisation. The role will be responsible for supporting the Chief Executive/Managing Director and the Board of Directors in fulfilling their statutory duties, maintaining accurate records, and facilitating transparent decision-making processes in line with healthcare sector standards.

Responsibilities

• Organise and coordinate board meetings, committee meetings, and annual general meetings, including preparation of agendas, minutes, and supporting documentation.
• Advise the Chief Executive/Managing Director and Board of Directors on corporate governance matters, statutory obligations, and regulatory requirements relevant to the healthcare sector.
• Ensure timely filing of statutory returns, regulatory submissions, and compliance documentation with relevant authorities.
• Maintain and update statutory registers, records of resolutions, and other legal documents.
• Facilitate effective communication between the Board, executive management, and stakeholders, ensuring transparency and accountability.
• Support the development, review, and implementation of organisational policies, procedures, and governance frameworks.
• Monitor changes in healthcare legislation, corporate governance codes, and best practices, advising on implications for the organisation.
• Assist in drafting and reviewing contracts, agreements, and other legal documents to ensure compliance and mitigate risk.
• Coordinate the induction and ongoing training of Board members on governance, ethics, and regulatory matters.

Qualifications

• 10–15 years’ professional experience as a company secretary, corporate governance officer, or in a related legal/compliance role, preferably in healthcare or public sector.
• Bachelor’s degree in Law, Business Administration, Corporate Governance, or a related discipline.
• Professional certification (e.g., ICSAN, ICSA, or equivalent) is highly desirable.
• Strong understanding of corporate governance principles, healthcare regulations, and statutory compliance requirements.
• Demonstrated experience in organising board meetings, preparing minutes, and managing statutory records.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in governance management software and document management systems.
• Experience in training or capacity-building for board members is an advantage.
• Must be a resident of Imo State or open to relocation.