Admin and Support Specialist Full Time

Imagine waking up each day excited for work, knowing that your efforts contribute to a global movement that impacts the world. If you’re ready for a career transformation, then we have an exhilarating opportunity for you at the Interaction Design Foundation (IxDF)!

At IxDF, we’re a global movement dedicated to making high-quality design education accessible to everyone, everywhere. With team members and learners from over 100 countries, your role at IxDF will have a worldwide impact. From engaging with diverse cultures to contributing to a platform that reaches millions, your daily activities will be anything but ordinary.

Our Commitment to Our Members
Our commitment to our members lies at the core of every decision we make—they are the very reason we exist. We are on the lookout for a candidate who embodies our ethos: someone who possesses a deep empathy for our learners’ needs and a strong pursuit of excellence.

You will help make each member feel valued, supported, and inspired throughout their educational journey with us.

Your place in the IxDF Universe
Correspond daily with members and prospective learners across multiple channels, email, chat, and social media. You’ll troubleshoot issues, offer guidance, and ensure a seamless user experience.
Act as a brand ambassador by upholding our excellent reputation in every interaction. You’ll communicate our mission and values clearly, and take pride in representing a global community dedicated to design education. It’s a big responsibility, but also incredibly rewarding!
Collaborate cross-functionally with teams across the organization to improve internal workflows and enhance the platform’s user experience. You’ll be the bridge between departments, ensuring that our operations are efficient and focused on delivering the best outcomes for our members.
Perform general administrative and ad-hoc project support, assisting extended team members as needed.
Maintain and improve documentation by ensuring that our knowledge resources are up-to-date, easy to access, and provide value to both our internal teams and learners. Your work will directly contribute to helping others succeed.
Shape internal processes that directly impact engagement and key performance indicators (KPIs). You’ll analyze workflows and recommend improvements to help us provide even better services for our members.
Communicate and collaborate effectively with other teams to relay customer needs and insights. By sharing valuable feedback, you’ll help us maximize retention, improve member satisfaction, and drive growth.
Embody our values as you are often the first point of contact for our community. You’ll play a key role in welcoming and supporting members, helping our foundation grow and strengthen through meaningful interactions.
Take full accountability for your tasks, managing your responsibilities with independence and self-discipline. You’ll consistently deliver high-quality results, meet deadlines, and maintain focus while balancing multiple priorities with minimal supervision.

About You
You thrive in a fast-paced environment where you handle ad-hoc projects of varying complexities with ease and enthusiasm.
Helping people excites you, and you take pride in earning their gratitude through your support and problem-solving skills.
You are resourceful and autonomous, always ready to take on new tasks and projects with a problem-solving mindset that ensures everything gets done efficiently.
Attention to detail and thoroughness come naturally to you. You enjoy ensuring that every task is completed with care and precision.
You relish solving problems—especially the ones that haven’t even been noticed yet. Meeting specific needs of different people brings you satisfaction, and you enjoy proactively addressing challenges before they arise.
You are fluent in written and spoken English with exceptional writing skills, perfect grammar and an appreciation for the power of tone, brevity and microcopy.
You take full ownership of tasks, knowing what it means to see something through to completion and deliver high-quality results.
Consistency is key for you, and you stay focused even when tasks become repetitive, ensuring nothing slips through the cracks.
You are comfortable with tight deadlines and excel at prioritizing tasks to meet them, keeping projects on track.
Resilience is one of your strengths, and when things go off-track, you bounce back quickly, offering valuable solutions to move forward.
You are highly self-disciplined, thriving in a flat hierarchy where you enjoy the freedom and minimal supervision that comes with it.
You are located within a time zone from Europe (UTC+0) to East Asia (UTC+8), making it easy to collaborate with our global team.